Tidewater Council, BSA

Internet Rechartering
Renew the charters of packs, troops, teams, crews, and ships

A representative of each unit can now complete the paperwork for renewing a charter online. From Internet Rechartering, you can indicate returning members, add new members, and update information for an individual or the chartered organization.

How to Use

Each unit must select an adult to be its renewal processor; this adult must take the interactive Internet Rechartering tutorial. After completing the tutorial, one should e-mail their appropriate district executive, who shall grant them their user identification. One can sign up for this process only through the Internet.

To renew a charter online:

Sixty days before your unit's expiration date NLT 1 OCT, select a renewal processor.
The renewal processor completes the tutorial online, e-mails their district executive, and the district executive issues them their access code. Expect a 24 hour delay during the week.
Sixty to 45 days before the unit's expiration date NLT 1 NOV, the renewal processor clicks Recharter Now and begins the process.
When the online process is completed, the renewal processor prints the completed charter renewal application.
Each unit must complete a Quality Unit application whether they qualify for the award or not.
In addition to rechartering fees, each unit must turn in $2 for each adult and youth member for accident insurance.
The unit leader and the institutional head (executive officer) sign the charter renewal application.

Paper recharter kits:

Regular paper recharter kits will be available for those units who prefer not to use the online registration system.

The goal is to submit all recharter packages to the Council Service Center before Thanksgiving.

Recharter procedure highlights

Following are the leader position letter codes used on recharter rosters:

IH = Executive officer of the chartered organization (also known as institution head)

CR = Chartered Organization Representative

CC = Unit Committee Chairperson

NL = Venture Crew Advisor

MC = Member of Unit Committee

NA = Venture Crew associate Advisor

PT = Pack Trainer

TL = Tiger Cub Den Leader

CM = Cubmaster

DL = Cub Scout (Wolf or Bear) Den Leader

CA = Assistant Cubmaster

DA = Assistant Cub Scout Den Leader

SM = Scoutmaster

WL = Webelos Scout Den Leader

SA = Assistant Scoutmaster

WA = Assistant Webelos Scout Den Leader

VC = Varsity Team Coach

SK = Skipper (Sea Scout Ship/Crew Leader)

VA = Assistant Varsity Team Coach

MT = Mate (Assist. Sea Scout Ship/Crew Leader)

Following are rechartering highlights:

A charter is considered complete when it has the following: (1) all required leadership positions filled, (2) been signed by the executive officer of the chartered organization (also known as institution head) and the unit leader, (3) youth and adult addresses, telephone numbers and birth dates and (4) payment of registration, Boys' Life subscription and accident insurance fees.

Only the registered executive officer of the chartered rganization (also known as institution head) and unit leader are authorized to sign your unit's recharter roster. If there is a change of executive officer of the chartered organization, have the new executive officer complete an adult application (position code "IH") and submit it with the recharter.

Every unit must have the following leadership positions filled: executive officer; chartered organization representative; committee chairperson, a minimum of two (2) members of committee; and a unit leader (cubmaster, scoutmaster, varsity coach, post advisor, crew advisor). Cub Scout packs are required to register at least one den leader in addition to the other positions listed in the preceeding sentence. Please keep in mind that no Cub Scout den should have more than 8-10 youth members and that two deep leadership is mandated by the Youth Protection requirements and the Guide to Safe Scouting.

Every adult leader must be registered. Adult applications must be submitted for any adult not listed on the recharter roster. Make sure that all required signatures (IH or CR, CC and applicant) are on the applications. List these "additional" leaders on an "adult" overflow sheet. Submit the applications and overflow sheet with the recharter roster.

Youth applications must be submitted for any youth not listed on the recharter roster. Make sure that the unit leader and parent have signed the youth application. All these "additional" youth must be listed on a "youth" overflow sheet. Submit the applications and overflow sheet with the recharter roster. Reminder: Make sure to include applications and overflow sheets for any youth or adults that joined after the date your recharter roster was printed.

Every Tiger Cub must have an adult partner. Tiger Cub adult partners do not need to complete an adult application unless they are also serving in a leadership position (CC, MC, CM, CA, TL, DL, or WL). To register a Tiger Cub adult partner in an adult leadership position with the pack, they have to fill out an adult registration form.

Only the chartered organization representative can register in more than one leadership position (also known as "multiple") within a unit and then only as the committee chairperson (CC) or committee member (MC). He or she can register only as one"multiple" within that unit.

The Quality Unit application is required regardless of your Quality Unit status for the current year.

An advancement form must be submitted with the recharter roster if there are any changes in youth ranks printed on the recharter roster.

The most important point is to calculate fees carefully! Check them again! Submit a single unit check to pay for the entire recharter amount (registration, Boys' Life subscription and insurance fees).

Every unit is directed to their district commissioner staff for additional information on training, turn-in, assistance in rechartering etc. We suggest you read the "EK" locate this information or your district web site.